“The event for the NC Department of Transportation went quite nicely. Our guests seemed to appreciate the place, the people and the purpose.

 

We all appreciate your assistance in making the evening all that we hoped – and more!”

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Event Experts is a partner to organizations that need to bring people into a process. This includes pubic agencies, nonprofits, institutions, developers, cultural organizations, associations, consultants, and others undertaking work that affects communities or stakeholders.

 

Who needs to be in the room? What might prevent someone from participating? How do logistics and event design affect participation? How do we create conditions where people feels welcomed, informed, and able to contribute?

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We bring together engagement strategy, event logistics, communications, hospitality, and experience design to help turn participation into an actual opportunity to be heard.

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Event Experts approaches engagement through a wide lens, considering many operational and human factors that can influence whether people are able and willing to participate. We support organizations seeking to connect communities around projects, programs, planning, initiatives, and decision-making.

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Services include:

Community engagement planning

Public meeting and open house coordination

Stakeholder meetings and listening sessions

Community forums and workshops

Outreach event coordination

Venue identification and logistics

Registration and participant communications

Accessibility and accommodation planning

Language access coordination

Food, transportation, and hospitality logistics

Audiovisual and production coordination

Facilitator and speaker logistics

Participant flow and onsite management

Virtual and multi-platform participation logistics

Surveys, comment collection, and other participation tools

Documentation and post-event coordination

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We can support a single engagement or help coordinate a series of meetings and activities across dates, locations, and audiences.

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Some organizations need to bring together employees, members, customers, partners, neighborhood leaders, subject-matter experts, elected or appointed officials, donors, volunteers, or other stakeholders. Event Experts can help design and coordinate the environment in which those conversations happen. This may include executive roundtables, listening sessions, advisory meetings, retreats, focus groups, stakeholder workshops, or facilitated gatherings. Our decades of event, conference, and production experience allow us to think simultaneously about the purpose of the engagement and the operatonal details necessary to deliver it. We coordinate the logistics so that the people leading and participating can concentrate on the content. 

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Event Experts works directly with organizations or as part of a larger project team alongside communications firms, planners, architects, engineers, public agencies, facilitators, researchers, community organizations, and other professional partners. We understand that our role may vary from project to project. Lastly, we support public-sector, institutional, and private-sector projects requiring experienced community engagement and event logistics support.

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