Great events are the result of clear objectives, thoughtful planning, coordinated logistics, and hundreds of highly visible and often unrecognized decisions.

Whether we're managing an entire event or providing expertise for a particular component, our approach begins with understanding what you're trying to accomplish. Then, we build an experience that reflects your mission, values, goals, and audience.

Services include:
Event and conference strategy
Marketing strategy
Program and experience planning
Budget development and management
Timeline and project management
Venue sourcing and evaluation
Contract review and negotiation support
Vendor sourcing and management
Registration and attendee communications
Food and beverage planning
Transportation and housing logistics
Staffing and volunteer coordination
On-site event management

Event Experts coordinates the people, places, schedules, vendors, information, and resources necessary to move an event from vision to reality. Our goal is to create an experience that feels intentional and effortless to the attendee.

Event Experts brings extensive experience to the planning and coordination of large-scale general sessions, conferences, and multi-platform event productions. We work collaboratively with audiovisual and production partners, venues, speakers, presenters, accessibility services providers, and organizational teams.

Services include:
Audiovisual and production planning
Production vendor coordination
Staging and room environment
Run of show development
Speaker and presenter contracting and coordination
Rehearsal planning
Show calling and backstage coordination
Presentation and content logistics
Livestream and virtual event coordination
Virtual and multi-platform event planning
Production schedules and onsite execution

This wider operational perspective allows us to connect program, production, venue operations, attendee experience, accessibility, communications, and logistics into one cohesive experience.

Every operational decisions affects someone's experience. That's why our planning process considers an event through multiple perspectives. This ensures that create an environment where people can participate fully and meaningfully.

Services include:
Accessibility and accommodations
Inclusion and belonging
Attendee flow and wayfinding
Physical and sensory environments
Technology and participation
Hospitality
Communications and information
Sustainability
Safety and contingency planning

When one change can affect ten other things, systems-based thinking is important. Event Experts provides comprehensive conference management or augmented services in collaboration with an organization's existing staff. We provide strategic and operational expertise that is particularly well-suited for organizations that produce mission-driven meetings and conferences where operational decisions must support the organizations values and the community it serves.